For GalaCon 2015, we are once again looking for volunteers that will help us make GalaCon once again the event of the year. GalaCon will be held on Aug 1-2 2015 in Ludwigsburg, Germany, with preparations starting on Jul 31. Volunteers will, as a guideline, work roughly half the convention time, and as compensation will have free entry the remaining time.
This year we’re offering a lot more team categories, and we strongly suggest to apply for several of them. Some will be quite popular, and for the first time, some volunteers will be assigned to different teams at different times.
The skills you need to bring with you
Convention language is English, so you should be able to talk to people in English – don't worry, most visitors won't be native English speakers either. Due to the strict youth labor regulations on weekends, volunteers need to be over 18 years old to be accepted.
Although not strictly required, we would greatly appreciate it if you can arrive on Friday, to help setting up the con, meet your fellow helpers and superiors, and get to know the location.
Volunteering means working while others have fun, you should be aware of that. As compensation, you'll get free entry in your off-hours, we'll provide some snacks and water, and maybe we can arrange some more extras for you. And of course you'll be part of the largest european convention of the year!
Regarding your Stay
Also note that we cannot provide any accommodation or meals, make sure you have some place to stay overnight. Budget hotels and hostels will be booked out early.
If you've ordered a regular ticket and get accepted as a volunteer later on, we will of course give you a refund.
Have you decided for a role yet?
All informations that you provide will be treated with utter respect and will be kept strictly confidential. They will only be used for internal purposes at GalaCon, after which they will be deleted. All data handling will be in full compliance with §4 BDSG.
After applying, we will contact you, and will let you know whether you will be accepted as GalaCon volunteer as soon as possible. This may take some time, as we collect applications first.
Sign-up as Volunteer
Here’s where we’re searching for help:
Floor and Entrance Guards
This team will watch the entrances and floors, check the visitor tickets at the entrances, and keep an eye on the entrance queues on Saturday. People will also ask you for directions or help.
Panel Room Guards
This team will assist at the panels, keeping an eye on the visitors, make sure they behave, do not eat or drink where not permitted, guide visitors to the microphone at Q&A sessions, and pre-check their questions.
Gala / Disco Guards
This team will keep an eye on the evening events, checking that people at the disco event will behave, and keep an eye on the dress code at the gala event. Team members at the gala event need to follow the dress code.
This team handles the ticket offices on Saturday morning, the volunteer and vendor registration on Friday, hands out extras at the info desk, and provides general info and help to the visitors at the info desk and ticket office throughout the whole weekend.
This team will watch the hallways where the vendor tables are placed. They will also assist the vendors where possible, temporarily guarding vendor tables, and doing services like getting food and drinks for the vendors from the caterer.
Game Room Assistants
This team will assist or operate gaming activity rooms like Karaoke, dance games, computer games or card games. Make sure the visitors enjoy their time, and nothing gets broken or stolen.
This team does the video and photo documentation of the whole event, closely working together with the live streaming team. Members should be experienced in handling video/audio or photo equipment.
The tech team will operate some of the technical equipment, like microphones and beamers, help with musical equipment at the evening events, and will work together with the technical venue staff personnel.